Circulation
l Borrower Identification and Liability l Lending Information l
l Fines l Renewals l Holds/Recalls l Lost or Damaged Materials l Proxy Borrowing l
Phone number: 829-3836
All Circulation services discontinue 15 minutes prior to closing.
A borrower wishing to check out materials must present a current valid identification card. The ID card is valid only for the semester the student has enrolled in classes. Borrowing privileges are automatically lost when a student withdraws from school. Books are checked out only to the person to whom the ID card is issued.
Faculty may designate proxy borrowers (student assistants) to check out library materials on their behalf by filling out a proxy borrowing form. For more information please go to Proxy Borrowing
Borrower Liability
The borrower on whose ID materials were charged bears the full responsibility for returning the materials on time to the circulation desk from which they were borrowed. Materials are due on the date (date/time for Reserves) indicated on the date due card. After library hours materials should be returned through the Book Drop located by the entrance to the library. Materials placed in the book drop will be checked in at the next opening of the library and will be considered returned at that time (for calculation of overdue fines, etc.). Borrowing privileges are extended each term to UIW students who are duly enrolled in the semester or summer session and are free of any library fines.
UNDERGRADUATE |
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two-weeks during a semester or summer term. A borrower in this category may have a maximum of 25 items checked out a any one time. |
GRADUATE |
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three weeks. A graduate student may have a maximum of 50 items checked out a any one time. |
FACULTY AND FACULTY EMERITI |
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up to a full semester or summer term, for a maximum of twenty items. Items must be returned to the Circulation Desk at the end of each semester or term. They may be renewed for the following semester. |
UIW STAFF AND ADMINISTRATORS |
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two-weeks and a maximum of eight non-renewable items at the same time. |
IWHS/SAHS STUDENTS AND FACULTY |
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two-weeks and the maximum of eight non-renewable items at the same time. |
UIW RETIREMENT CENTER RESIDENTS |
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two weeks and a maximum of eight non-renewable books at the same time, for a two-week period. |
INCARNATE WORD ALUMNI |
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two-weeks for a maximum of four non-renewable books at the same time. They must present a UIW Alumni ID with a Driver's license and complete an Alumni/na Library Book Borrowing Application Form available at the Circulation Desk. |
STUDENTS FROM OTHER AREA COLLEGES AND UNIVERSITIES WHICH ARE MEMBERS OF CORAL |
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must present a CORAL pink card and their school ID to check out to four non-renewable books for a two-week period. If they wish to check out more materials, they must first return those material initially checked out and then they must present a new CORAL pink card issued by the institution they attend. CORAL pink cards are valid for one semester or summer term. |
FACULTY FROM OTHER AREA COLLEGES AND UNIVERSITIES WHICH ARE MEMBERS OF CORAL |
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must present a CORAL pink card and their faculty ID to check out up to eight non-renewable books for a three-week period. The following libraries are level three members of CORAL: Oblate School of Theology, Our Lady of the Lake University, Palo Alto College, St. Mary's University, St. Philip's College, San Antonio College, Schreiner College, Southwest Texas State University, Texas Lutheran College, Trinity University, UT Health Science Center at San Antonio, and UTSA. Faculty from colleges or universities not included in the above list, should contact the circulation desk at their respective institution to obtain desired materials through other avenues. |
2-week and 3-week materials: |
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25 cents per day, per item, up to a maximum fine of $10.00 per item |
1-week and 2-day materials: |
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50 cents per day, per item, and a maximum fine of $20.00 per item |
2-hour materials: |
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50 cents per hour or fraction of an hour, per item, and a maximum fine of $20.00 per item |
Recalled materials: |
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$2.00 per day and a maximum fine of $20.00 per item |
Lost Due Date Card: |
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$5.00 each |
Audiovisuals: |
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$1.00 per day and a maximum fine of $20.00 per item |
Qualified borrowers may renew books which are not overdue, have not been recalled to be placed on reserve, or have not been placed on hold for other borrowers. Books may be renewed twice by telephone or when presented at the circulation desk from which they were checked out. Vertical file materials, theses, dissertations, microforms, compact disks, bound or single issues of journals must be used in the library. Audiovisual materials (audio and video tapes, slides, recordings, etc.) are checked out through the Audiovisual Department and are governed by rules established for that Department.
Borrowers of library materials are responsible for returning them to the Circulation Desk on the date/time indicated on the due date card or as stated on a recall notice. Materials not returned to the Circulation Desk before the desk closes, may be returned to the Book Drop, and will be recorded as checked in at the next opening of the library.
The library is not responsible for notifying borrowers of overdue materials. As a courtesy, the library sends one overdue notice, but is not responsible for late, lost or non-deliverable notices.
A Borrower in good standing with the library may place a hold on an item which has been checked out to another borrower for at least seven days. In this case, a recall notice is mailed to the current borrower, indication the new due date. If the recalled item is not returned on the date due as indicated on the recall notice, the current borrower will be subject to the following fines:
$2.00 per day and a maximum of $20.00 per item beginning with the first overdue day after the recall due date.
When the recalled item is returned, the faculty requesting the item is notified and the items entered into the Reserve collection at the Circulation Desk.
An overdue item is declared lost when it has accrued the maximum overdue fine and the borrower is assessed the following charges:
Cost of replacement, plus a $20.00 processing fee and the fine.
If within six months after paying these charges, the borrower finds materials that have been declared lost and returns these items to the library, only the replacement cost amount is refunded. The processing fee and the fine are NOT refundable once these charges have been accessed.
If a book was damaged beyond repair while checked out to the borrower, the borrower is assessed the replacement cost and the processing fee. If the book can be repaired, only the cost of repair will be charged to the borrower. Circulation and fines for audiovisual materials is governed by separate policy. Copies are available in the library lobby and the audiovisual collection.
